Seed Distributor Cuts Stock Count Time by 85%
Case Study: Seed-Co Zimbabwe
Seed-Co Zimbabwe is a producer and distributor of grain seed based in Harare, Zimbabwe. With three 650,000 sq. ft. (60,000 sq. m) warehouses, their physical count process was long, cumbersome, and error-prone. Manually recording on-hand inventory led to incorrect bin numbers, wrong stock codes, and handwriting-related errors when transferring information into Sage 300 ERP. The result was significant time wasted on data entry and reconciliation.
The Challenge
Seed-Co struggled with:
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Manual physical count sheets
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Incorrect bin or stock-code recording
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Handwriting-based errors during data entry
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Long reconciliation times
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A process that took seven full days across three warehouses
Too much time was being spent manually entering inventory information, and too many errors made inventory accuracy unreliable.
The Solution
Seed-Co contacted their Sage 300 ERP reseller, Microbiz Technologies, for help. The solution: ACCU-DART.
ACCU-DART is a real-time inventory control system that integrates directly with Sage 300 ERP. Using handheld RF scanners, warehouse staff validate and update transactions instantly—no manual writing, no second database, no reconciliation.
Microbiz Technologies installed ACCU-DART for Windows Mobile on the Sage 300 ERP server and configured Motorola handheld scanners.
“Implementation was very swift. Training was also not a problem,” notes Microbiz.
During physical counts, warehouse staff now scan and validate both bins and items using ACCU-DART. Once posted, all information updates automatically inside Sage 300 ERP.
The Result
Seed-Co was impressed by ACCU-DART’s impact:
Key outcomes:
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Physical counts reduced from 7 days to 1 day
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All handwritten errors eliminated
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Fewer staff needed for counts
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Printing costs significantly reduced
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Better inventory accuracy and faster processing
“With ACCU-DART there is real-time integration between the stock-count scanners and the Sage 300 ERP server, eliminating the need to recapture stock information and reducing time wasted in the warehouse.”
With ACCU-DART in place, Seed-Co has improved warehouse efficiency, increased accuracy, and freed up staff to work on new projects.